What To Look for in Cleaning Service Scheduling Software

April 19, 2023

Using a cleaning service scheduling software can lead to increased efficiency, reduced costs, an improved guest experience, and valuable insights that can help vacation rental owners optimize their operations.

How does software do all of that? Well, with cleaning service scheduling software, you can automate many of the administrative tasks that can bog down your day. This means you can focus on growing your business, improving the quality of your service, and enhancing your guests' experience though those tasks that software cannot do.

7 Key Features You Should Look For In Cleaning Scheduling Software

Once you've decided that you're ready to use a cleaning scheduling software, what should you look for when you are comparing different options? Let's take a look at seven of the basic features that you should look for when comparing your options.

Remember, even if you don't feel you need all the mentioned features upfront, if your business grows, you may. It will be easier to have started with a software that has the features you'll need in the future rather than switching software down the line.

Online Bookings and Scheduling Reminders

One of the most significant advantages of using a cleaning service scheduling software is automatically booking cleaners during the guest turnover process or at pre-scheduled intervals. So, be sure that any software that you're considering has this option. Most software will also send scheduling reminders, reducing the number of no-shows and ensuring your team knows exactly when and where they need to be so that your vacation rental is always sparkling and ready for your guests.

Team Management and Communication

A quality cleaning service scheduling software should also be able to assist with team oversight and communication. It lets you see which cleaners are available and who is assigned to which job. You can also view and manage checklists of tasks that must be carried out at each rental. This helps you manage your team better and ensures that each cleaning job is completed to the best of your team's ability.

App and Software Integrations

Cleaning service scheduling software should be able to integrate with other apps that you already use regularly, such as vacation rental software like Airbnb, VRBO, or Hostaway. This will allow your rental property information to carry over and your booking calendars to sync so that you can see your reservations and automatically create cleaning requests during guest turnover.  

Cleaning service scheduling software may also integrate with financial apps like QuickBooks. This allows you to create invoices, track income and expenses, and generate reports for financial management when needed.

Integrations with communication apps like Slack or Microsoft Teams are also common. This can help you communicate with your cleaning professionals, vendors, property managers, or other team members in real time, improving efficiency and collaboration.

It will be up to you to decide how important each of these integrations are when shopping around for cleaning service scheduling software. A good rule of thumb is to check to see if integrations are available for the apps that you already use for your business. For instance, if most of your booking is done via Airbnb, integration with the Airbnb booking calendar will be important.

Payment & Invoicing Capabilities

With payment and invoicing capabilities either directly through the cleaning service scheduling software or through integrations with partners, you should be able to streamline your billing process. Receiving guest payments and paying members of your team, such as the cleaning professionals, should be easy. Look for a cleaning service scheduling software that makes it simple to send invoices, process payments, and track your income in one place.

Workflow Automation

One of the primary advantages of using a cleaning service scheduling software is increased efficiency. No more juggling phones and emails: The software can automate many tasks in managing a cleaning crew, from scheduling and dispatching to tracking progress and performance. It may also automatically sync your booking calendar across platforms and automate your payment process to vendors and other users. It may even be able to send invoices and pay staff. This can help vacation rental owners save time and reduce costs by eliminating the need for manual coordination and oversight.

Inventory Management and Tracking

Managing inventory is a critical aspect of running a rental business. Cleaning service scheduling software can help you know when to order more supplies. You can keep your cleaning products and guest amenities stocked and your team prepared for each job. Another benefit of using a cleaning service scheduling software is the other valuable tracking insights it can provide.

By tracking cleaning times, frequency, inventory, maintenance services, and other metrics, business owners can gain a deeper understanding of their day operations and identify areas for improvement. This can help them optimize their cleaning processes, reduce costs, and ultimately grow their business.

Maintenance Checklists and Instructions for Properties

With a cleaning service scheduling software, you can ensure that appointments are kept and each cleaning job is performed to the same high standard so that your guests always walk into a clean and inviting space.

Cleaning service scheduling software can also include maintenance checklists and instructions for each property based on its unique needs so that plans are followed through by the right staff member. This ensures that your team knows exactly what they need to do at each job and how to do it correctly.

A Robust and Reliable Cleaning Service Software

By ensuring that the rental is cleaned thoroughly and on schedule, vacation rental owners can provide a more pleasant and hassle-free experience for their guests. This can translate into higher guest satisfaction, more positive reviews, and increased repeat business.

With the right scheduling software for cleaning service in place, vacation rental owners can save time, reduce costs, and focus on providing a top-notch experience. Tools like TIDY make this process incredibly simple. With features like online booking, team management, and app integration capabilities, TIDY is here to help!

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